Hasset Academy EMIS
Student Information · Marks · Attendance · Fees
IntegrityExcellenceRespectCommunityGrowth
Staff Admin & Branch
Teachers Marks & Attendance
Parents Report cards
🎯
Our Vision
To be a leading Ethiopian school that nurtures confident, ethical, and capable learners prepared for a changing world.
🌟
Our Goal
Deliver quality education through strong academics, caring teachers, and close partnership with parents — so every child can succeed.
ℹ️
About the school
Hasset Academy serves early childhood and primary learners across our branches. This EMIS helps staff manage registration, marks, attendance, timetables, and report cards in one secure place.
📍
Address & contact
Hasset Academy
Addis Ababa, Ethiopia
Phone: —
Email: —
Live snapshot of students, teaching, marks, and attendance.
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Sync: —
Students
0
Registered
Boys / Girls
—
From roster
Teacher accounts
0
On timetable: 0
Mark lists
0
Saved class lists
Fee records
0
Payment entries
Attendance today
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Present / taken
Quick actions
Jump to everyday school tasks
Branch snapshot
Students by branch (live roster)
No students yet
Today’s focus
Upload a full backup regularly so every PC stays recoverable.
Connect cloud sync once — then phones and PCs share the same data.
Teachers only see marks for subjects assigned on their account.
0
Result & attendance dashboard
Live summary from registered students, marks, and daily attendance. Filter by branch, class (grade), and section. Use Result Analysis for full tables; charts update when you open Overview or click Refresh.
Average bands
Students by overall average vs 50% / 75% of scale
No data yet
Attendance (last 30 days)
Daily status counts across filtered roster
No data yet
Subject pass rates (≥50%)
Each subject: students above vs below threshold (filtered roster with marks)
No data yet
Subject
≥50% (pass)
<50% (fail)
Total marked
Pass %
Refresh charts
Student performance heatmap
Top students by average (up to 40) × subjects — respects branch, class, and section filters
Enter academic year and refresh
Passwords
Change your own password, or (admin) reset another user’s password by selecting their account.
A. Change my password
Logged in as: —
B. Admin — reset another account
Select the user account, then set a new password (no need for their current password).
Data safety
Automatic local snapshots protect against accidental loss. Use the
"⬇ Backup all data" button at the top of every page to save everything to one file —
copy that file to USB weekly, or open it on another computer and click "⬆ Restore" to bring all the data
over at once.
No automatic snapshot yet.
Downloads
Download school data and setup files. Replace placeholders when you copy files to this computer.
Full data backupStudents, fees, marks, users — one file
Students CSVopenSIS-style import columns
Marks CSVLong format (student · quarter · subject)
Database API package
[Download link placeholder — copy hasset-api.zip next to this HTML or into XAMPP htdocs]
Custom download
Same data on every phone & PC (no manual backup)
Connect one free cloud URL on each device. With Auto-sync on, changes upload automatically and other phones/PCs download them in the background — no USB copy needed.
Recommended (free, 5 minutes): Google Apps Script → deploy once → paste the /exec URL on every device → Upload once from the main PC.
Leave this page open via http:// (not file://) so the browser allows sync.
Sync PIN protectionNot set
Optional second secret. When set, changing the cloud URL, uploading, or downloading requires this PIN
(in addition to admin login). Protects the shared database if someone uses an unlocked admin session.
Hasset database API:http://localhost/hasset-api/sync.php
(copy hasset-api into XAMPP htdocs). Other PCs:
http://OFFICE-PC-IP/hasset-api/sync.php.
Use Test connection after the API is running.
Same Wi‑Fi: use school PC IP for the HTML page (e.g. http://192.168.x.x:8080/...).
Cloud: not configured — each computer has its own data only
If Google / Cloud does not work — use these instead:
Option 1 (easiest, always works): On Registration page use
Download backup (.json), copy the file to USB / WhatsApp / Google Drive, on the other PC open EMIS and
Restore from backup. Same for fees & marks inside that one file.
Option 2 (simple online): Free account at
jsonbin.io → create a bin →
put bin URL above → Auth = X-Master-Key → paste Master Key → Save & connect → Upload now.
Option 3 (same Wi‑Fi only): Keep data on one office PC; other staff use that PC, or share via backup file daily.
Step A — Run on localhost (required if cloud download fails)
Do not double‑click the HTML file (file://). Browsers block cloud sync from local files. Start a small local server instead:
Windows (Command Prompt or PowerShell)
Copy Hasset_Academy_Unified_EMIS.html into a folder (e.g. C:\Hasset)
Open that folder in File Explorer → click the address bar → type cmd → Enter
Run one of these:
py -m http.server 8080 or python -m http.server 8080 or python3 -m http.server 8080
In Chrome/Edge open: http://localhost:8080/Hasset_Academy_Unified_EMIS.html
Leave the black window open while you use the system. Press Ctrl+C to stop the server later.
Easier: double‑click Start_Hasset_Server.bat (same folder as the HTML). If the browser says refused to connect, the server window is not running or was closed.
Other options: VS Code “Live Server” extension, or npx --yes serve -p 8080 if Node.js is installed.
Other computers on the same Wi‑Fi can use http://<office-pc-ip>:8080/Hasset_Academy_Unified_EMIS.html
(firewall must allow port 8080). For true multi‑site sharing, still use Cloud URL below.
Step B — Free Google Apps Script (shared database for all school PCs)
Paste the contents of Hasset_Cloud_AppsScript.js → Save
Deploy → New deployment → Web app → Execute as Me → Who has access: Anyone
Copy the URL that ends with /exec into Cloud endpoint URL above
Auth style: No auth header · Auto-sync: ON · Save & connect
Main PC: Upload now. Other PCs: same URL → Save & connect (or Download now)
If download fails, use Test connection and ensure you opened the app via http://localhost:8080/... (Step A)
Prefer JSONBin: create a bin at jsonbin.io, use the bin URL, paste the Master Key, auth = X-Master-Key.
Server-side migration note
This EMIS currently runs entirely in the browser (localStorage + session tokens).
That is fine for a single desk or pilot, but is not production-grade for a multi-campus school.
When you move to a real server:
Do not put passwords or long-lived secrets in URLs. Keep invite links as one-time server-validated tokens with expiry.
API: Expose REST/GraphQL endpoints for students, fees, marks, attendance, timetable. The browser becomes a client only.
Data export: Use Backup & restore / CSV export on Registration and Fees pages to extract current local data, then import into the server database (Postgres/MySQL).
localStorage keys to migrate:hasset_registrations_v1,
hasset_fees_v1,
hasset_marks_v1,
hasset_emis_users_v2,
hasset_emis_timetable_v1,
hasset_emis_attendance_v1.
Session/token stores (hasset_emis_session_v2, hasset_emis_tokens_v1) should not be copied to the server — re-issue sessions after cut-over.
Cut-over: Put the app behind HTTPS, disable local-only mode, point a config API_BASE_URL at your backend, and force re-login for all users.
Until then, treat this file as a single-device or trusted-network tool. Change default passwords after first login.
Result Analysis
Class totals by gender, subject pass rates, semester / yearly averages, failing-subject counts, and top 10 rankings by branch.
Scale: Quarters (Q1–Q4) out of 50 (pass ≥25 = 50%).
Semester 1/2 and Yearly average out of 100 (pass ≥50 = 50%).
Also marks 75% of scale (37.5 on /50; 75 on /100).
Use the same academic year as Marks & Cards.
1. Class enrolment by gender
Branch
Grade
Section
Male
Female
Total
Run analysis
2. Subject results by class (≥50% / <50%)
Run analysis to load subject tables.
2b. Overall by subject (all classes in filter)
One row per subject across the filtered students — pass/fail counts and bar interpretation.
Run analysis
Subject
Pass ≥50% M
Pass ≥50% F
Pass total
Fail <50% M
Fail <50% F
Fail total
Pass %
Mean mark
Run analysis
2c. Student performance heatmap
Rows = students (filtered roster). Columns = subjects. Colour shows mark vs period scale (red low → green high). Average column on the right.
Run analysis to build the heatmap.
2d. Subject-wise performance trends
Mean mark per subject across Q1 → Q2 → Q3 → Q4 (each /50) for the filtered students and academic year.
Trend compares first available quarter mean to last. Sem1/Sem2 columns use /100 scale for reference.
Run analysis
Bar chart: net change in mean (last quarter − first quarter) in percentage-points of the /50 scale.
Subject
Q1 mean
Q2 mean
Q3 mean
Q4 mean
Spark
Δ (last−first)
Trend
Sem1 mean
Sem2 mean
n (max)
Run analysis
3. Average bands (First Semester / Yearly roster scale)
Branch
Grade
Section
Avg <50%
Avg ≥50%
Avg ≥75%
M <50%
F <50%
M ≥50%
F ≥50%
With marks
Run analysis
4. Students below 50% by number of subjects (by class & gender)
Branch
Grade
Section
1 subject M/F
2 subjects M/F
3+ subjects M/F
Total failing ≥1
Run analysis
5. Top 10 — by each class
Top 10 students in every branch · grade · section (by average for the selected period).
Run analysis
6. Top 10 — Grades 1–4 (primary band)
Run analysis
7. Top 10 — Grades 5–8 (primary band)
Run analysis
Registration recorded. Student ID assigned below.
Connect other computersNot connected — saving to this computer only
Paste the Web App URL from your shared Google Sheet
(see the setup guide)
so every computer reads and writes the same list of registrations instead of keeping separate copies.
Backup & move to another browser or computerRegistrations, school fees, and mark lists live only in this browser unless you back them up or connect the shared sheet above.
Download a filtered or full backup, then restore on another computer.
Choose how to apply a backup file:
openSIS integration (OS4ED)Bridge to the open-source Student Information System. Hasset stays your mark/report engine; openSIS can hold multi-user registry, attendance & scheduling when you host it.
Important: openSIS is a separate PHP + MySQL application. It cannot run inside this HTML file.
Install openSIS on a school server (or XAMPP), then use this panel to open it and export Hasset data in import-friendly CSV form.
Suggested install (Community Edition):
Apache 2.4+, PHP 8.x, MySQL 5.7/8 or MariaDB 10.4+ ·
Source: github.com/OS4ED/openSIS-Classic ·
After install, set marking periods (Q1–Q4), grade levels, and grade scale, then import the student CSV.
Marks usually need manual or scripted import into openSIS gradebook / final grades.
Do not copy Hasset password hashes into openSIS — create new user accounts there.
Clear saved dataRemoves data saved on this computer only. This cannot be undone.
Each button below clears only that one category from this computer. If this computer is connected to a
shared Google Sheet, the data still exists there and will reload the next time this page syncs — this
only clears the local copy. A password is required before anything is cleared, so an accidental click
won't delete data.
Registered Students
0 students
Students by grade (Male / Female / Total) — filtered by branch
No students yet.
Student ID
Name
Branch
Grade
Section
Guardian phone
No students registered yet.
Record a Fee Payment
Fees are tracked per term — Term 1 through Term 4 of the academic year.
Fee Status by Student
0 students
Student ID
Name
Grade
Term 1
Term 2
Term 3
Term 4
Balance
No fee records yet.
Teacher portal: You can enter marks and take attendance. Roster and report cards are available to admin/branch only.
Enter Marks — by class & subject
Choose branch, grade, and subject.
All grades: one mark per subject — every quarter out of 50.
First Semester = Q1+Q2 (/100); Second Semester = Q3+Q4 (/100); Yearly = both semesters + annual average.
Primary (Grades 1–6 / 1–8): numeric marks only — no letter grade column.
KG Number 1 & 2: letter grades (ሀ/ለ/ሐ/መ · A–D for English) shown beside the mark.
Conduct and Absent apply to the whole quarter. Save once for the class.
Marks use two digits after the decimal point.
Select grade and subject (and optionally branch) to list all students.
Students in this class
0 students
Student ID
Name
Section
Mark (/50)
Grade
Conduct
Absent (days)
Choose grade and subject to show students.
Class password & import
Admin sets a password per grade (optional section). Teachers must unlock before entering marks. Teachers only see subjects/grades assigned on their account.
Import marks (Excel or CSV)Admin, branch, and teacher accounts can import. Branch users only import marks for students in their branch. Teachers: subject list shows only subjects assigned to you (Teachers page and/or lesson plan). Choose one subject or All my assigned subjects, then download Excel → fill Score → Import. Reset class = selected filters; Reset ALL = admin only.
Conduct & Absent — by quarter
Enter ፀባይ (Conduct) and ቀሪ (Absent days) for every student in a class for the selected quarter.
These values are stored on the quarter (shared across all subjects) and appear on the roster and report card.
Select grade and quarter to list students.
Class list
0 students
Student ID
Name
Section
Conduct (ፀባይ)
Absent days (ቀሪ)
Choose grade and quarter.
Quarter Roster
Filter by branch, grade and section. Primary (Grades 1–6 and 1–8): marks only — no letter grades.
Letter grades (ሀ/ለ/ሐ/መ · A/B/C/D for English) apply only to KG Number 1 & 2 (Pre-KG / KG / Prep).
Each quarter is out of 50. First Semester = Q1+Q2 (/100);
Second Semester = Q3+Q4 (/100); Yearly Roster = First Sem + Second Sem + Annual average.
KG: semester/yearly roster uses ጭብጥ themes + English + አማካይ + ፀባይ — no total sum.
Select a grade and quarter to view the roster.
Report Card
Printable report card with the school grading system
(ሀ / ለ / ሐ / መ · English A / B / C / D). Quarters are /50; First & Second Semester are Q1+Q2 and Q3+Q4 (/100);
Yearly shows both semesters and the annual average. Filter by branch, grade and section.
Print one student or every student matching the filters (two per page).
Landscape places two report cards left & right on one A4 page (best for bulk print).
Transcript uses the Quarter filter above (one period). Leaving Certificate needs a selected student. Report card header stays dark blue; subject headers and rank use light fill for clearer black-and-white print.
1. Lesson plan (subjects + teacher + lessons/week)
Branch
Grade
Sec
Subject
Teacher
Subject /week
Class total
Week total
No lessons defined yet. Add subjects above.
2. Generate weekly timetable
Advanced timetable constraints
Hard rules always apply when checked. Soft rules may be relaxed only if a lesson cannot be placed otherwise. Settings are stored in this browser.
Hard constraints
Soft constraints (preferred)
Subjects with fewer weekly periods cannot appear twice on one day.
Soft limit; raised automatically if placement fails.
Even for high-load subjects, cap repeats on one day.
Select a grade, define lessons, then click Auto-generate.
Add / edit single period
Teacher time-off & period restrictions
Block periods when a teacher is unavailable. Auto-generate will never place them in these slots. Weekends (Sat–Sun) are already free.
Teacher
Day
Period
Time
No restrictions yet.
Daily attendance
Mark present / absent / late / excused for each class. Data syncs with shared database when connected.
Select grade and date, then click Load class. Roster is the registered student list for that branch/grade/section.
Absent days on the Marks roster & report cards can be filled from daily attendance (status = Absent).
Attendance report
Monthly summary for a class — useful for parents and office records
Choose grade and month, then Build report.
Teacher accounts
Add or edit teacher login accounts and subject allocation
Name
Username
Email
Subjects
Timetable periods
No teachers yet.
Branch login accounts
Admin creates one account per branch. Set Username and Password together — that is what the branch user types at login. They only see their branch data.
1. Branch & display name
2. Login credentials (username + password)
Choose a username for this branch account, then set the account password.
This is the name they type on the login screen. No spaces. Must be unique.
Give this password to the branch staff with the username above.
Login preview: username = —
Name
Username
Branch
Role
No branch accounts yet.
My Report Card
Only your own results are shown, linked to your student ID. Choose a quarter and print.
Select a quarter to preview your report card.
Parent home
Information for your child only · Hasset Academy
Student
—
Student ID
—
Grade
—
Attendance rate
—
Fee balance
—
Parent login shows report card only.
Tip: On your phone, open the same EMIS link, choose Parent, enter Student ID + guardian phone.
Child’s report card
Official report card layout — same design the school prints. Choose period, then print.
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Loading official report card…
Attendance
Records for your child (read-only).
Loading…
Fee status
Payment status for your child (read-only).
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Class timetable
Weekly schedule for your child’s grade and section (read-only).